Features & options
You can select a number of features and options in order to configure your secure print management system to fit your needs.
If you use 'pull printing', also called follow me printing, where the users authenticate themselves to release the print, you can choose different methods for that. It depends on your hardware and preferences.
Embedded clients: A software running on the MFP (multifunctional printer) and its display. You identify yourself with a PIN code or username/password. This gives access to see print jobs and delete or release them. You can do that from any MFP in the system; so if one printer is down, you can go to another to release the job without printing again.
Hardware terminals: If your device does not have a display - or otherwise is not able to run the embedded client - you can attach a display to the printer, and use that as the user interface.
ID cards: The third option is to use an ID card to authenticate yourself and release all print jobs. This is the fastest way of authentication for the user. It can also be used in combination with the embedded client shown on the screen.
Many types of ID cards can be used. Often organisations implement their print management with a card already in use - e.g. for access to building or other systems. The secure print management system can even adapt to cards customized to your company. If you have networked printers without USB connection for a card reader, you can use an IP card reader.
Features and options
Job Accounting: Also called 'Tracking and reporting'. This is the central option, that registers all print, copy and scan activities. It gives you control of your print costs via customizable reports. It is also the basis for setting up limits, rules - and also the billing feature and direct payment option. The tracking and reporting is enabled no matter if you use push printing or pull printing (see below).
Pull printing: If this method is used, the users just press 'print', go to any printer and authenticate themselves. Here they can delete or release print of documents, when they are there to receive the documents. With the identification of the users during print, it is possible to track print activity per user in the statistics.
Push printing: The alternative to pull printing. With push printing the user's PC just sends the print job to the server, where it is registered and redirected with the right driver to the relevant printer. The documents are not released by the user at the printer, but are printed directly.
LDAP Integration: The EASY print management system can handle users in its own database; but when users are already registered and administrated in an active directory like LDAP, it much easier to just integrate with this user database.
SSL encryption: The encryption secures the traffic and storage of print jobs. - However, it should be noted, that the print jobs are not at any stage stored directly on hardware devices, which also helps to secure the data.
Print rules: With this option you can setup rules to make the system enforce certain print policies - like e.g. printing emails in b/w. You can setup rules to improve your print service and/or save costs.
Client Billing: You can use the tracking of print jobs to register invoicable prints you can rebill your clients. When printing for a client or project you just indicate 'client code' and the job is counted as a job for that client. After a period you get a full account of activity for that client - and can use that to invoice the client or project.
Payment solution: Another way of getting your costs covered is by letting the users 'buy credits' to pay for print and copy. The users can access the payment system directly and pay with credit card, payment card, PayPal etc. This should be integrated with a financial service in your country. We provide the integration in cooperation with Ogone.
MultiDomain Facility: This is a special facility mode designed to situations where many independent companies or persons should share a larger print management system. Ubiquitech EASY makes it much easier to set up the integrated system - and get automatic reports as a basis for invoicing according to actual use.
Print Monitor: A software installed on user PCs, if special is need before sending the print jobs from the PC. It can be used to enables tracking of local USB printer; handle multi-users on one PC; enter client code on PC; failover servers and load balancing.