With the secure print management systems, Ubiquitech EASY and VDMS, you get several unique 'levels' of security. You can use this overview as a checklist for your considerations concerning the security for printing in your organisation.
What is the cost of poor security? Is it worth avoiding?
1. Secure pull printing
With pull printing the user is ID'ed with a card or PIN code at the printer, so the documents are printed out 'in the hands' of the user. That way your prints do not end up in the wrong hands. - You may have experienced having just sent a confidential print out to the printer when your boss or an important client calls with an emergency. While you are handling the urgent situation, your confidential information is sitting in the printer's output tray unattended. - Many offer pull printing, but not in combination with the following '4 layers of extra security' described below!
2. Secure architecture
The use of a unique open platform core of the print management application gives the highest security. Many applications for health care, defence, public administration use open platform applications to get high data security.
Our Windows version also uses this core, but the print queues etc. are handled in Windows. In the open platform the whole process is handled on an secure, virtual server.
3. No data stored on hardware
In the open platform version, all processes and stored print jobs are on the virtual server. So no information can be disclosed via any hardware, whether it is in operation or discarded.
SSL encryption ensures against anybody interception confidential information.
5. Special procedures
Even with these security features, some organisation want further security - e.g. organisations in defence, finance or health care . The highly flexible open platform architecture makes it is much easier to customize special procedures to fit special requirements - e.g. double authentication procedures or clustering of servers.
When security matters!